Accounting Coordinator

Job Title: Accounting Coordinator

SUMMARY:

This position is responsible for performing a variety of administrative functions related primarily to accounts payable and accounts receivable. Responsible for performing and insuring the proper and timely input and processing of accounts payable and receivable related data. Position requires 40 hours per week with additional overtime required seasonally.

ESSENTIAL FUNCTIONS:

▪ Opens & distributes incoming mail to the appropriate person. All invoices are date and

voucher stamped, matched with purchase order (PO) when appropriate and then

distributed for approval.

▪ Entry of all Accounts Payable invoices, expense reports, credits into Great Plains.

▪ Reconcile all vendor statements monthly to ensure all invoices and credits have been received

and entered into Great Plains.

▪ Filing of Pos and packing slips in pending files as they arrive from all departments.

▪ Generating check batches to pay vendors on Wednesday and Friday each week (or sooner if

needed), obtain check signatures and distribute checks to the mail.

▪ Filing all accounts payable invoices, checks and statements into completed yearly

archive files.

▪ Track uniform purchases and notify Payroll of deductions. This includes an organized

spreadsheet of purchases, annual balance and funds available.

▪ Monthly reconciliation of US Bank credit card statement. Includes obtaining and

matching up all receipts and entering costs into US Bank allocation spreadsheet.

▪ Daily bank deposits which include applying payments appropriately to customers

accounts in GP and in OMS.

▪ Entering customer credit card deposits in GP and OMS daily.

▪ Entering in any Greensky or Wells Fargo payments in GP and OMS when received.

▪ Processing credit card payments via CardPointe for customers.

▪ Filing of all accounts receivable paperwork including invoice registers, check registers,

and credit card spreadsheets.

▪ Process customer credit memos and refunds

▪ Assist customers, sales staff, department managers with questions regarding customer

account balances, credit card transactions, payments, credits, and bounced checks.

▪ Daily sending of shipments, receipts, deposits, and other in Accounting Extensions.

▪ Notifying President/Owner of any customer bounced checks.

▪ Assist with annual audit by providing necessary documentation to auditors.

▪ Serves as back-up to Human Resource Manager for processing Payroll

KNOWLEDGE, SKILLS, AND ABILITIES:

▪ Associates Degree preferred or minimum 1-3 years related accounting experience.

▪ Proficiency with computers, accounting software, Microsoft Excel and Word

▪ Excellent communication, customer service, and interpersonal skills

▪ Requires high degree of tact and discretion in handling confidential documents

▪ Strong organizational skills and the ability to set priorities

▪ Must be detail orientated

▪ Must demonstrate effective problem-solving skills for resolution of employee and

customer issues

▪ Ability to multi-task, be flexible, work under pressure and meet deadlines

▪ The ability to work independently

▪ Ability to use variety of office equipment such as computer, keyboard, calculator,

mailing machine, photocopier, fax, and multi-line phone system